Meeting Minutes

Crown King Community Association (CKCA) Annual Meeting Minutes of
May 1st, 2010.
Meeting was held in the Crown King School House
Present:
Directors; Bob Cosburn, Jay Jusinskas, Chuck Bolle, Margaret Henningson, Greg Flores
Secretary; Peg Martin
Treasurer; Jim Reidburn
P.I. Officer; Meara Perrin
Item-1 The meeting was called to order at 1:06 P.M. by the Chair Bob Cosburn. Bob welcomed the
Attendees and indicated that this was our 1 year anniversary of the association. Bob provided
a brief outline of the agenda and emphasized the need for feedback from the C.K. Community.
Item-2 Jay Jusinskas addressed the attendees for changes or additions to the last Quarterly Meeting
Minutes as published on the CKCA web site. No changes or additions were proposed. The minutes dated
February 20th, 2010 were accepted and filed.
Jay addressed the ongoing efforts to form a comprehensive road maintenance committee. Jay indicated that
several work sessions have been held but was not present at the last one, Jay deferred to Bob Cosborn for
any updates. Bob re-iterated the need to provide a formal interface to the various agencies, so that we can
avoid the confusion that occurred with interfacing with the county during the recent storms that washed out
our roads.
Bob also indicated that we are publishing minutes to our work sessions as part of our efforts to keep the
membership better informed. If there are any questions and concern that members of the community have
on anything that is published in our minutes or web site, members are encouraged to contact any board
member for clarification.
Item-3
Treasurers Report; Jim Reidburn reported that;
-Donations for membership for 2010 is $1150, this is ahead of last year by $130.
-Expenses to date are $202.76, down from last year by $252.25.
-Balance to date is $2473.97, ahead of last year by $1025.42.
-We have enough cash in the bank account to avoid the monthly service charge.
Secretary Report; Peg Martin reported that;
-We have 115 members to date.
P.I. Officer Report; Meara Perrin reported that;
-Only 26 people have responded to the CKCA survey, she also indicated that reminders have been sent out
in an effort to get a better response from the community. Meara asked that if you have not filled the survey
to please do so. We are planning to close the survey in a couple of weeks.
-The web site has been revamped, please check it out and provide any comments that you have.
- Please take advantage of the community bulletin board (Peg’s List).
-The 1st annual Crown King Prom event will be held this Saturday. The plans include dinner at the Mill
Restaurant, there will be photo booth and the proceeds from that will be donated to the C.K. Road
Maintenance Association. Meara indicated that the “Midnight Blues Band” will be performing.
-October Fest will be sponsored by the Crown King Community Association
- Meara and Tim Pepper are looking for an individual(s) that are computer savvy to help them out with
special projects.
-Meara presented the newly finished welcome to Crown king sign. The sign met with approval and that the
following people were thanked for its completion; Debie Sabatone, Deb Kestler, Jim Reidburn, Meara
Perrin and Keith Burns. Three signs were built and two of them will be located at the access points to
Crown king the third one is a spare.
-Tim and Meara informed the board that the person providing the web site hosting is no longer able to
provide that free service. The new hosting will come at $6.99 monthly charge, also the new hosting will
make managing the web site easier.
-Meara initiated a motion that the board approve the new hosting charges.
Bob Cosburn seconded the motion for a board vote, the motion passed with the approval of all five board
members.
Historical Society Update; Margaret Henningson reported that;
-The Historical Society received a $1000 grant from the Allstate Agency as part of the “Hands in the
community award “program. This was made possible through the efforts of Erica White.
-Three members of the Historical Society attended the Ash Fork Yavapai County Historical Society Social.
They met a lot of people there and exchanged ideas.
- Still working on the cook book, appreciate any recopies.
-Museum was opened for a day on a week end, the Historical Society still looking for volunteers to man the
museum on week ends. They now have tape playing on the History of Crown King so no in depth
knowledge is required.
-May 15th is the annual meeting and there will be a Pot Luck event that will be held at the General Store
deck. The annual meeting will be held @1:00P.M. and new Board Members will be elected at that time.
Chamber of Commerce Update; Greg Flores reported that:
- The ongoing radio advertising in the local area is bringing in new tourists. Greg says they are
seeing benefits as a result of the advertisement. The radio advertising is through Yavapai
Broadcasting and includes several radio stations that cover a vide area.
- Destination Polaris did a story of four wheeling in Crown King, they are planning to release it ten
more times on the Outdoors Channel. Greg indicated that this is excellent advertising and should
bring more business to the community.
Item-4 Chuck Bolle provided an update on the IRS Tax Exempt status for the CKCA. As of yesterday the
IRS agent handling our account has submitted the documentation to her superiors. Hopefully this will be
approved shortly.
Item-5 Chuck Bolle provided an update on the Crown King Road Maintenance Association activities.
Chuck indicated that the annual dues for the CKRMA will come due late June early July.
Chuck made a passionate plea to the membership to please pay the road maintenance fees. Donations from
the community and property owners is falling short of what is needed to maintain the roads. The CKRMA
annual budget is $15,000 and this only allows for patching of the roads and for some snow plowing. Last
year donations from the community and proceeds from the Golf Tournament was just $13,255. Currently
the CKRMA is down to $4,000 to cover any maintenance costs.
Chuck reported that CKRMA with the help from Ben Boles, Joe Hite, Ray Henningson and Ron Lips spent
four days upgrading Sunny Side South and Lower Towers road. A total of 62 truck loads of dirt were used
to level and grade the roads. This effort cost just under $7,500.
Chuck also indicated that both Herb Shepard and Ron Lips have contributed their own time and money in
repairing our roads. Herb spent considerable time in repairing the Sunny Side Lower part damaged by the
rain storms. Ron has made improvements on lower towers road.
Fire season is fast approaching and Chuck recommended that all residents and home owners familiarize
themselves with the evacuation route. Ron Lips just completed the evacuation route all the way to the
Senator Highway.
Chief Lombardo spoke up and recommended that all C.K. residents take advantage and register with the
Yavapai County Sheriff’s Office notification program. The program will be used to contact registered
individuals with instructions on what to do in the event of an emergency. The C.K. Fire Department’s
recent newsletter provides instructions on how to get registered. The Chief indicated that to date 60
members from C.K. have taken advantage of the program.
Herb Shepard provided some input on what the Yavapai County plans are for access road improvements.
Starting in August the County plans to upgrade the access road from the Magic Bridge to the Helicopter
Pad. This improvement will include the use of Lignite, so it should be a longer lasting fix. The C.K.
Community will encounter some road closure delays during repairs. Effort will be made to inform the
community in advance of the road closures.
Item-6 Bob Cosburn provided a brief overview of the meeting held at the C.K. Fire Station with Tom
Thurman and his staff. Tom gave a good overview of the road issues and classifications. Bob feels we have
opened up good communication channels with Thurmans office.
Item-7 Margaret provided a brief overview on the meeting held with the Prescott National Forest Staff
(PNF). The meeting is a continuation on the Recreation Strategy that was kicked of by the survey
conducted by the PNF a couple of years ago. A work session was held during the meeting and the results
from that work session pretty much aligned with the survey results.
A sub committee was formed with community members interested in participating to continue our interface
with the PNF effort.
Item-8 Open Forum;
-Chief Lombardo announced that they are conducting a fields clean up day on June 5th. The chief also
indicate that the Moss Torpedo Subdivision gained national recognition as a federalized community
the next goal is to expand this recognition to the whole town. -Jay reiterated that the current survey
response from the community is statistically not large enough to be significant, and again emphasized the
need of the community to participate.
- Margaret requested that all veterans in the community participate and be part of the parade.
Item-9 No new business was brought up.
Item-10 Bob adjourned the meeting at 2:11 P.M

Crown King Community Association (CKCA) Meeting Minutes of
February 20, 2010.
Meeting was held in the Crown King School House
Present:
Directors; Bob Cosburn, Jay Jusinskas, Chuck Bolle, Margaret Henningson, Greg Flores
Secretary; Peg Martin
Treasurer; Jim Reidburn
P.I. Officer; Meara Perrin
Item-1 The meeting was called to order at 10:00 A.M. by the Chair, Bob Cosburn. Bob provided the meeting outline.
Item-2 Jay Jusinskas addressed the attendees for changes or additions to the last Quarterly Meeting Minutes as published on the CKCA web site. No changes or additions were proposed. The minutes were accepted and filed.
Item-3
Treasurers Report;
• Donations from membership, for 2010: – $480.00.
• Expenses: $162.76
• Constant Contact Email and Voting – $126.72
• Renew Domain name fee – $26.04
• Bank Fees – $10.00
• Balance to date: $1843.97
Secretary Report; Peg reported that the drive for 2010 membership is proceeding nicely.
P.I. Officer Report; Meara reported on her effort to set up communications contacts with various organizations. In the last month she has established a formal interface with Arizona Public Service (APS) Company. She also reported that the CKCA web site was hacked by persons unknown. The problem was discovered when anyone accessing the CKCA web site was diverted to another site. The problem was corrected and added web site security is being implemented.
Historical Society Update; Margaret Henningsen presented that the Annual Historical Society Meeting will be held on May 15th. Board Member elections will be held at that time. The meeting is scheduled for 1:00 P.M. at the Museum site and an agenda will be posted.
Chamber of Commerce Update; Greg Flores reported that the radio advertising in the local area is bringing new tourists. Greg also indicated that the business has been very slow this winter in the community. He also reported that two new business ventures will open this spring in The Prospector Mall. The ventures are “Doozy’s Bakery” and “Nice Cream Ice Cream”.
Item-4 Bob Cosburn informed the attendees that our request for IRS Tax Exemption is being questioned. Chuck Bolle is coordinating the review and will formulate a response to the IRS.
Item-5 Chuck Bolle updated the attendees on the road conditions after the big storm that washed out the access road to Crown King. Yavapai County was contacted by the Crown King Road Maintenance Association (CKRMA) as well as individuals including APS. Yavapai County responded by moving the debris that was blocking the roadway and not much more than that. They were called again and their solution was to put a road closure sign. This obviously shows blatant lack of sensitivity toward the C.K. community members and our business establishments. In the mean time, Herb Shepard contacted FEMA via e-mail requesting for help. FEMA did respond and are making an assessment to determine if we qualify for assistance. Herb Shepard indicated that Tom Thurman, Yavapai County Board Supervisor, contacted him and that county will be doing some road maintenance on the access road. Chuck Bolle thanked Herb for his efforts of snow removal during this interim.
A suggestion from the floor was raised to provide the C.K. residents and property owners an e-mail address that individuals can send complaints to Yavapai County. No formal resolution to this proposal was adopted, but it did have a lot of support from the attendees.
Item-6a Jay Jusinskas addressed the association’s plan for formulating an interface between the C.K. Community and governmental agencies on all road issues. The CKCA is establishing a sub-committee that will have representatives from CKCA, CKRMA and C.K. Fire Department. This team needs at least one more permanent resident member to serve on the sub-committee. Please contact Chuck Bolle or Herb Sheppard if you are interested. The sub-committee will draft a charter and develop a point-of-contact list that will be submitted to all governmental agencies. The interface contacts will address both electronic (e-mail) and telephone media, possibly through a form of dispatch as is currently used by the C.K. Fire Department. Details will be worked out by the sub-committee and will cover emergency and routine interface procedures.
Item-6b Bob Cosburn introduced our guest speaker Matt Burlington representing Arizona Public Service in the Crown King Area. Matt provided a concise report on the current status of the damage incurred during the recent windstorm. Matt indicated that all the downed poles have been set and the clean up work will be finished shortly, weather permitting. Matt also presented on the new upgrades to improve power availability and reliability to the C.K. area. New regulators have been installed in the main feed to Crown King. This change is providing a constant 120/240V power supply to your fuse boxes and will eliminate the power brown outs experienced in the past.
Phase three power will be run up to the towers some time this year, this will help in balancing the load distribution and provide additional power for their commercial customers. Money has been allocated by APS for next year to upgrade the main power feed from Spring Valley to Crown King. The larger gauge cable will provide additional power to allow for growth. Matt indicated that 3 to 4 new towers are being planned and construction may start as early as June of this year. Be prepared to see added activity and traffic from construction crews.
Matt emphasized that homeowners keep the trees cleared from power lines. APS will come and clear all trees on main power feeds that run through your property. Also if damage occurs to your power box bellow the meter, homeowners must go through the county to get that fixed. You can contact Matt @ 928-713-5819 if you have need of further clarification.
Item-7&8 Jay Jusinskas informed the attendees that the CKCA will be conducting a survey to all members of the C.K. Community. This includes property owners and non-property owners but full time residents in Crown King.
The purpose of this survey is to gather data and establish a database of issues within the community. The survey will be issued in the month of March. The survey will be conducted via e-mail and hard copy sheet will be available at the general store.
Item-9 Bob Cosburn thanked the attendees for participating in the meeting and adjourned the meeting at 11:21 A.M.